UCT Sectional Title Meetings

In the first module we introduce meetings and the types of sectional title meetings that can be held. It goes on to cover how to prepare for meeting and how to know when and why notices of meetings are required. Students will understand the law and rules that apply to the calling of trustee meetings; as well as when and how general meetings can and must be called, what documentation is needed, where meetings can be held, how to calculate notice periods and how to deliver the notices.

In this module we deal with the required formalities at meetings, who can attend meetings, how to calculate quorums, who must chair any meeting, and we learn to draw an agenda and the minutes of a meeting. The module also shows what rules govern a chairperson’s role, how he or she is elected, what the office requires and what his or her duties and powers are at meetings.

In module three we look at the rules governing meeting procedure and focuses on making decisions at meeting through motions; how they are introduces, requirements for and form of a motion and reviewing the changing and reversing of resolutions. The module also looks at the different type of motions from subsidiary motions to amend, suppress to motions to postpone and stop meetings. Students will also learn how chairpersons should deal with motions.

Module four unpacks voting and elections at sectional title meetings. Students will learn about the voting rights, disqualifications and procedures for trustee meetings as well as understand all the aspects involved in voting at general meetings; including proxies, voting rights and the different voting procedures: show of hands and poll, ballot, silent vote, special resolutions and unanimous resolutions. The module also looks at trustee and chairperson nomination and election.